Affordable Care Act Worksheet

We know that the Affordable Care Act (“ACA”) is confusing and it may be difficult to understand how it affects you and/or your business. To offer our clients additional assistance we have created the Affordable Care Act Worksheet to assist you in calculating full time and Full Time Equivalent (FTE) employees.

We invite you to contact Kristine Loomis, CPA, CVA of our office to assist you in assessing your business needs. We believe having a trusted CPA help you through this challenging process makes good business sense, and it is just one of the many additional services we can provide to you.

Also, see below a recent article by the IRS regarding these calculations. As more requirements, notices or information becomes available we will continue to share that information in our ongoing efforts to assist you on your path to success.


Averaging Full-time and Full-time Equivalent Employees, and Why it Matters

February 3, 2016

For purposes of the Affordable Care Act, employers average their number of employees across the months in the year to see whether they will be an applicable large employer. This is important to do because two provisions of the health care law apply only to ALEs and are now in effect. These are the employer shared responsibility provision and the employer information reporting provision for offers of minimum essential coverage. In addition, self-insured ALEs – that is, employers who sponsor self-insured group health plans – have additional provider information reporting requirements.

Remember that the vast majority of employers will fall below the ALE threshold number of employees and, therefore, will not be subject to the employer shared responsibility provisions.

Here are definitions to three terms that are significant in determining whether your organization is an ALE. In general:

  • A full-time employee is an employee who is employed on average, per month, at least 30 hours of service per week, or at least 130 hours of service in a calendar month.
  • A full-time equivalent employeeis a combination of employees, each of whom individually is not a full-time employee, but who, in combination, are equivalent to a full-time employee.
  • An aggregated group is commonly owned or otherwise related or affiliated employers, which must combine their employees to determine their workforce size.

To determine if your organization is an applicable large employer for a year, count your organization’s full-time employees and full-time equivalent employees for each month of the prior year. If you are a member of an aggregated group, count the full-time employees and full-time equivalent employees of all members of the group for each month of the prior year. Then average the numbers for the year. Employers with 50 or more full-time equivalent employees are applicable large employers and will need to file an annual information return reporting whether and what health insurance they offered employees. In addition, they are subject to the .

There are many additional rules on determining who is a full-time employee, including what counts as hours of service. For more information on these rules, see the employer shared responsibility final regulations and related questions and answers on
For more information, see the Determining if an Employer is an Applicable Large Employer page on

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